Working...
SOS HR
This job is closed

OFFICE ADMINISTRATOR

Job Description and Requirements

Minimum Qualification:
Graduate in any discipline with 3 -4 years' experience in Managing admin /people in Operational environment
Proficiency in MS Office Applications
Maintains confidentiality, TRUSTWORTHY
Team Player / People Management / Interpersonal relationship
Ability to multitask and meet changing deadlines
Good in Business Communication / Presentation Skills.
Able to Manage people at a higher level as well as at lower level
Desirable
Certification in HR
Certification/ Knowledge in Finance
Fair Knowledge of HR Processes.
Primary Responsibilities
Petty cash control, control bills and issuance of IOU as per approved purchasing procedure. Maintain records of expenses related to Manager's usage of Corporate Credit Cards.
Actively support GM in the pay planning process, Appraisals, surveys etc.
Coordinate with BP HR for payroll management, recruitment process, Employees leave, LTA, Claims and other works of similar nature.
Support for recruitment processes whether directly managed by Melubco or through the support of BP HR
Coordinate with BP HR for employment letters for new hire, ensure pre-employment formalities for all new joiners and exit formalities for the leavers.
Ensure completion of all joining formalities, induction, ethics and compliance, secrecy agreement in accordance with Melubco policies.
Advice employees on Leave related matters, Clarification on ERM for benefits and policies.
Maintain accurate and up to date employee record.
Maintain confidentiality on people data and other restricted information, treat all employees without bias, support for any needs in line with company policies
Managing GM's office, ensure in running the day to day activities, track the actions and accomplishments / feedback on time.
Maintain up to date records of ISO Procedures, Work Instructions & JD including shared folder update.
Responsible for JAFZA Correspondences, trade license renewal, staff accommodation renewal, vehicle registration and insurance renewal. general correspondences such as memorandums, contracts, minutes of meeting, time sheet, and maintains proper coordination with various departments.
Support the Administration Assistant in performing the admin duties
Responsible for employees welfare such as Medical and Life Insurance.
Coordinate with Financial service provider for HR / Payroll
Coordinate with customers for plant visit, entry passes for plant visit.
Receive High Profile Delegates
Receiving and dispatching couriers, faxes, making arrangements for visits by overseas personnel's, including hotel booking, airport transfers to hotel.
Receive calls in case routed from PABX.
Support the Accounts department for generation of data, make PO, system entry during leave of the core accounts personnel.
Support in organising company day out and events.
Shared Responsibilities
Petty Cash
Time Sheet reports
Process LPO (s) / Invoices in the absence of Plant Accountant (i.e Vacation)
HSSE documents update
MELT Meeting Action plans