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RECEPTIONIST

Job Description and Requirements

Job Description:

  • Receive, screen and direct calls and relay messages. Dial and connect calls as requested by Projects Development Management Team.
  • Maintain record of international dialled nos. Maintain Master Telephone Directory in pecribed format for both internal and external business associates.
  • Greet guests and direct them to respective personnel's office or conference rooms. Keeps record of location maps, email/fax location maps as and when requested.
  • Maintain clean and fresh ambience at the reception, log maintenance complains as needed and follow-up until task is completed. Prepares mail list, airway bills and maintain records of courier invoices and Etisalat bills files.
  • Update face Recognition Time Attendance software and remove OT prints on monthly basis for grade below 8 for office Manager's Information and Action.
  • Receive all incoming documents and dispatch outgoing documents. Stamp and record documents accordingly and circulate as per prescribed procedures.
  • Data entry in Document Control System, of all incoming and outgoing documents for document control management.
  • Support Project Development Team in typing and formatting drafts, reference letters, remove prints and fax documents.
  • Secondary role in collating and weekly updating information in project unified report for distribution.