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PURCHASING EXECUTIVE

Job Description and Requirements

Job Profile:

  • Preparation of Import Purchase Order.
  • Handling Shipment and communicating with import suppliers for  food and none food inventory items- based on the forecast that we have  submitted to the suppliers for the selected brands (Chili's, RMG, El Chico & Cantina, Silver Fox)
  • Advising Suppliers for documents, lab test and labeling required on each and every shipment.
  • Approving documents format before submitting to our Bank to avoid discrepancies on the documents.
  • Coordinating with Other department
  • Tracking container in transit and under clearance.
  • Coordinating with Water Ways of the required documents for a smooth release of the container.
  • Preparing payment requests (both locals and imports) to Finance, which includes Bank Advice for Import Shipments.
  • Ordering Small ware items importing for the regular requirement and  maintain inventory items
  • Maintaining individual files for each vendor for easy references of the shipments. Coordinating with Project Department and preparing LPO and IPOs. Communicating to suppliers for the shipment of equipment, fabrication, lightings, furniture, and etc.
  • Preparing payment requests (both locals and imports) to Finance, which includes Bank Advice for Import Shipments.
  • Informing Operations in advance in case of product run out due to delayed shipment arrival.
  • Follow up  nearest expiry product from the warehouse and communicating the same to Operation Department
  • Sending weekly Stock Update for all Brands-on a weekly basis.
  • Preparing PO for food items and non-food items for local requirements.
  • Handling requirements for Perfect Foods, Edam, Transmed, Horeca.
  • Coordinating with Warehouse for their local requirements, sourcing and placing orders to approved suppliers.
  • Finding new vendor where else applicable and follows brand approval
  • Preparing supplier evaluation report and communicating with the supplier Attending Inventory  stock taking scheduled for the selected brands meeting with warehouse team