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US Civilian Research & Development Foundation - CRDF Global - MENA Hub
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Travel & Logistics Specialist

Job Description and Requirements

The Travel and Logistics Specialist is a member of the Travel & Logistics Division. He/she is responsible for implementing travel and logistics related activities; leading groups of travel and event logistics specialists and coordinators in moderate to high complex travel and logistics related activities; ensuring compliance with regulations and internal processes; identifying cost saving strategies; participating in business development efforts; overseeing day-to-day work of associates; and assisting in the evaluation and improvement of existing standard operating procedures. 

Major Responsibilities:

  • Implement travel arrangements (including but not limited to airfare, lodging, meals and incidentals, ground transportation and visa) and event logistics (including but not limited venue, catering, ground transportation, interpretation) of CRDF Global funded projects.
  • Interacts with clients (internal and external) to ensure full customer satisfaction.
  • Manages project level travel and logistics budget and ensure arrangements are within budget.
  • Initiates, approves and executes routine travel and event logistics-related payments.
  • Manages a CRDF Global corporate American Express card.
  • Ensures compliance with USG/other regulations, funder requirements, internal policies/procedures and best practices.
  • Communicates with funder(s), grantees, and contractors.
  • Addresses routine financial and administrative issues that occur during the course of a project.
  • Maintains and updates electronic records and databases
  • Oversees implementation of moderate to high complex projects that require multiple travel and logistics specialists and/or coordinators on a project.
  • Participates in business development efforts.
  • Oversee day-to-day work of travel and logistics associates.
  • Analyzes data and processes and make recommendations for process changes as appropriate.

Cultural Requirements:

  • Trust
    • Must operate to the highest standards of ethics and integrity
    • Be accountable for performance to goals and objective of the position as set by leadership
    • Be a reliable member of the team that the organization can count on
  • Teamwork
    • Treat all people in a respectful and supportive manner
    • Work collaboratively with others
    • Be flexible and adaptable to change
  • Communication
    • Seeks to achieve shared understandings when communicating
    • Actively listens to others
    • Respects and encouraged diverse perspectives
    • Shares information openly and willingly

Qualifications:

  • Minimum of three years of relevant work experience in project support, administrative and travel and/or event logistics management.
  • Minimum of one-year work experience in an international organization.
  • Bachelor’s Degree is required.
  • Experience in budget development and financial reporting.
  • Demonstrated ability to build and maintain effective working relationships across functions, organizations and suppliers/vendors.
  • Demonstrated project management skills (work breakdown structure), project planning, scheduling and tracking.
  • Experience working in a fast-paced environment with competing priorities.
  • Strong proficiency with Microsoft Office programs (Word, Excel, Project) and ability to work with other programs (Adobe Acrobat) and databases.
  • Strong attention to detail and organizational skills.
  • Solid critical thinking, writing and editing skills.
  • Strong negotiation skills.
  • Excellent and effective written and oral communication skills and the ability to interact with a wide range of individuals from varied backgrounds at all levels within the organization.
  • Strong time management skills and ability to deliver services on time, on budget and in accordance with funder expectations.
  • Ability to travel domestically and internationally