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 First Resort Global Recruitment
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Head of Legal and Administration

الوصف ومتطلبات الوظيفة

Job Overview

 

  • Responsible to provide the legal and regulatory compliance of official company transactions related to asset acquisition, property management, service contracts and other real estate affairs to eliminate the risk arising out of non-compliance.
  • To be responsible for managing all administration services, employee self-services, government services, and logistics support to employees within the Company and its subsidiaries.

Reporting to: CBDO

Responsibilities

Legal Affairs

  • To manage in creating standardized policies and procedures for the Legal function to maintain efficient Legal practices and enhance control standards within the function in line with Kingdom’s laws and the Company strategic direction and objectives.
  • Implement and monitor the legal policy internally with all departments and externally with the Company clients to eliminate the risk arising out of non-compliance.

Contract Review 

  • Review and ensure comprehensive drafting of contracts for business contracts and any other contracts requested by the management and transactions at the Company and its subsidiary.
  • Analysing all contract terms to protect the Company and its subsidiary rights.
  • Review all contracts related to the Company operation maintenance, construction contracts, termination of contracts, employment contracts, Anchor contract, landlord agreement.

Consultative advice

  • To provide consultative advice and guidance on all other aspects of all official transactions.
  • Continuously monitor and ensure that all the Company contractual instruments and agreements are in conformity with the company’s policies and applicable laws and regulations: flag all issues of legal non-conformance to the management.
  • Establish and maintain strong relationships with legal advice offices, ministry of commerce and other regulatory and legislative authorities to facilitate the Company business interests.
  • Liaise with relevant departments to ensure that where legal risks have been identified, the appropriate courses of action have been taken.
  • Provide sound legal protection and legal risk management advice on contract management, loans terms, procurement, grievances, claims and other commercial matters to concerned internal stake-holders.
  • To execute any other legal task assigned by the management.

Administration Services

  • Process mapping for all administration activities for the Company and its subsidiaries.
  • Maintain current admin policies and develop new policies within scope, under the guidance of department head.
  • Maintains good working relationships with external agencies and service providers to support the smooth provision of Administration services across the organization
  • Liaises with other functional/ departmental managers to understand their needs of administrative services and to investigate all the requests according to the company policies.
  • Provide support to employees regarding queries related to hotel booking, air flights and other employee self-services.
  • To obtain the best quotations for hotel services in the market particularly in Saudi and Dubai
  • Manage the company local and international outing including all activities, schedules, best prices within the target budget.

Benefits Administrations

  • Manage all medical & health insurance services related to the Company and its subsidiaries.
  • Manage annual vacation calendar and relevant logistics
  • Plan admin budget for air tickets, hotels reservation, equipment, office furniture and supplies
  • Manage car loan and vehicle related services for employees
  • Manage the benefits claim and expenses claim procedure.

Payroll

  • Manage time attendance and time sheets carefully and submit monthly report for tardiness employees
  • Manage the monthly payroll according to the company policy.
  • Reviewing the payroll and all related financial reports on monthly basis and ensure it’s totally accurate and correct before sending to the finance team.

Office Support

  • Manages office supplies, furniture, security services, courier services, cleaning services, telephone services and transportations in line with the Company‘s policy.
  • Liaising and negotiating with suppliers to get best quotations and good quality services.
  • To familiarize employees with emergency procedures and the location of fire distinguisher provided within the facility, including managing periodic fire drill activity.
  • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
  • Keep track of utilities expenses & provide periodic reports to function head

Government & Employee Relations

  • Manage all governmental services related to MOQUM, ELM and GOSI services, including updating employee information on GOSI, Iqama-related services and liaising with manpower agencies for outsourced employees.
  • To create, maintain and manage employee letters including but not limited to, Salary Certificate letters, COC letters, etc.
  • To manage and approve all requests, transactions in MenaMe System services within SLA.
  • Other duties within functional area as decided by the management

 

Key Skills

 

  • Possess a high degree of integrity
  • Audit skills
  • Arabic language writing skills
  • Effective communication skills
  • Microsoft office (MS)
  • Analysis and conclusion skills
  • Detail oriented
  • Working under pressure

 

Essential Requirements

 

  • Bachelor’s degree in Law and Board Certified
  • At least 6 years in total
  • Minimum 2+ years experience in a management level position
  • Must have working experience in Hotels and Real Estate Companies
  • Open to Saudi nationals in KSA now – male and female

 

Salary/Compensation

 

  • Salary to be used as a guide only and will reflect experience levels and interview performance
  • Salary is up to 32k SAR per month total package
  • Plus excellent benefits