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American University of Ras Al Khaimah
هذه الوظيفة مغلقة

Secretary

الوصف ومتطلبات الوظيفة

Job Purpose

To manage communication in the Dean’s office between the Associate Provost, and faculty, staff, and students. To coordinate the Dean’s schedule and ensure deadlines are met. To document all activities in the office for storage and retrieval.

Responsibilities & Accountabilities

  • Providing both clerical and administrative support to the Dean as assigned.
  • Using a variety of software packages, such as Microsoft Word, Outlook, Power point, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
  • Devising and maintaining office systems.
  • Booking rooms and conference facilities.
  • Arranging meetings, taking minutes and keeping notes.
  • Ordering and maintaining stationary and equipment.
  • Sorting and distributing incoming post and organizing and sending outgoing post.
  • Gathering and summarizing data for briefs, reports, and correspondence from computerized tracking system and manual files in order to provide accurate information.
  • Ability to handle confidential information with complete security.
  • Greet and receive visitors of the Associate Provost, inform the Associate Provost and ensure that the required attention and hospitality is provided to the visitors.
  • Handle the Associate Provosts’ offices effectively and efficiently in their absence.
  • Perform other tasks related to the administration function as they arise and as delegated by the Associate Provost.

Required Knowledge and Skills

  • Bilingual – Arabic and English
  • Computer Literate
  • Good knowledge of word processing and spreadsheet manipulation.
  • Know how to organize information and set priorities.
  • Understanding of scheduling

Core Competencies

  • Results Oriented – Meet deadlines, and work under pressure
  • Customer focused
  • Team player

Required Qualifications & Experience

  • Bachelor’s Degree
  • Fluent in Arabic and English.
  • Must possess good communication, organizational, interpersonal and problem-solving skills;
  • Proficiency in MS Office (Word, Excel, Power Point and Outlook) is a must;
  • Excellent communication skills in English both spoken and written are mandatory.
  • Strong office management skills.